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How We Store

your data safely

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Little Chalfont Coronavirus Help was set up on 17 March 2020 and aims to assist our more vulnerable friends and neighbours who are confined to their homes during the Covid-19 Coronavirus outbreak. We offer help with shopping, posting letters, collecting prescriptions and similar errands. We have named street contacts for Little Chalfont. We have approximately 80 Volunteers on our register and Facebook site has 850 members.

When help is requested, this is passed to the nearest volunteered registered street contact (or another named Volunteer).  

 

Our requests are received via Facebook page https://www.facebook.com/groups/2824857304275688 and also our website. https://itmadeeasy1.wixsite.com/lchelpme

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The group is recognised by Bucks CC. It has no funding and is run entirely by volunteers.

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Thank you to every1 who is a part of it. Our email address is littlechalfontcoronavirushelp@gmail.com

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We have put this group together and formulated processes for safeguarding and to try to ensure GDPR compliance within this short time frame. Please if you think we have missed anything please let us know and we will happily adapt this process. I am hoping that this document will cover some of the questions myself, Jo and Susan have received over the last few days.

GDPR

The GDPR sets out seven principles for the lawful processing of personal data. Processing includes the collection, organisation, structuring, storage, alteration, consultation, use, communication, combination, restriction, erasure or destruction of personal data. In a nutshell we have got to be careful about the information that you provide us with. The General Data Protection Regulation (GDPR) is a legal framework that sets guidelines for the collection and processing of personal information from individuals who live in the European Union (EU). ... The GDPR mandates that EU visitors be given.

 

What we are storing

 

If you are a volunteer, we are collating Your: -

Name

Address or Road Name

Contact Teleph1 Number

Email Address

DBS Certificate

Photo ID

How we store this

Currently we store

Name

Address or Road Name

Contact Teleph1 Number

Email Address

This information is in a secure location on Google drive spreadsheet that only 2 people have edit access Jules and Jo and 1 other has read access, Susan.  

If you volunteered through the website the information is also held here.

 
 
What is Wix?

Wix is a way of developing and maintaining websites this was used as a quick way to collate input from volunteers rather than doing manual data input. For more information on Security and data protection within the WIX application please visit here.

Only 1 person has access to this and its me Jules. But the google drive spreadsheet is updated that ONLY The 3 of us have access to.

https://support.wix.com/en/article/general-data-protection-regulation-gdpr

What is Gmail

Gmail is how we are storing direct emails and the emails that you send your verification documents to

Photo ID or DBS Checks.

We have ensured only 2 of us have access to this. 1 that monitors this and 1 that in case of an emergency knows it just in a cheery scenario 1 of us dies.

Is Google secure storage.

Nobody can see or download files from your Google Drive without your permission. Any1 can access the drive link only if you have collaborated or shared the file with them. Just to be sure with whom you have shared your files just check the file those are visible under [ Shared with ..] in google drive. Or Gmail unless we have used a pretty stupid password which we haven’t we have followed standard security protocols for this.

 

So, Thanks for that tech waffle but who are you and how can I trust you with my ID?

 

Jo Bremmer

Is an RGN who has now had to retire to disability Jo has previously worked with the scouts and has been DBS cleared in the past but her DBS is not within the last 3 months. Jo is happy to give personal details out like photo id in return if you would please email her on the Gmail account that she monitors.

littlechalfontcoronavirushelp@gmail.com

Jules Hargreaves

I currently hold 3 DBS checks because the system is a bit silly really why we can’t just have 1 that gets shared with multiple organisations is beyond me. My Clearance is for Operose health last checked in February Taxi Assistant (Bucks CC) last checked in March and also an UpToDate Scouting DBS. For more info please see my website profile which I was updating but since all this has been put on hold but you can find me here.

https://www.it-made-easy.co.uk/

https://itmadeeasy1.wixsite.com/website-1

 

Susan Toyn

Has read only access to the google sheet that we are using to call upon you as and when we require you to help Susan works for GE Healthcare in the village for 10 years and has had security clearance through her work. She was also DBS checked to allow volunteering in a local school but this in now out of date. She has lived in the village for over 15 years and her husband is chair of Governors at a local secondary school.

Mutual respect

We are just trying to move the best we can to deal with this. Please bear with us. And hopefully the respect is mutual. We only want to safeguard people and to make you happy that seriously we are trying our best here.

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Work in Progress

We put this together in the space of a week to try and look after everybody’s safety and to try and manage people that could potentially scam you. Please bear with us. If there are any flaws or anything like that please do contribute and let us know via the contact us on the website and also the Gmail address. Thank you again for volunteering and thank you again for your support.

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